Privacy Policy
This Privacy Policy outlines the Health and Longevity Forum’s (hereinafter referred to as “HL Forum”) practices in collecting and processing personal data. It does not encompass all data processing activities by HLF, and additional data protection statements or specific terms and conditions may apply in certain situations.
The term “personal data,” as used in this policy, encompasses any information that directly identifies or reasonably allows the identification of an individual. If you are authorized to furnish personal data on behalf of others, it is crucial to ensure their familiarity with this Privacy Policy. Furthermore, provide such data only if duly authorized, and verify the accuracy of the personal data shared.
This Privacy Policy aligns with the Swiss Federal Act on Data Protection (hereinafter referred to as the “Applicable Law”), effective from September 1, 2023, and, when applicable, with the EU General Data Protection Regulation (“GDPR”). Moreover, companies situated outside the European Union or the European Economic Area are mandated to adhere to the GDPR in specific instances.
1. Controller
For purposes of the aforesaid data protection legislation, your data where applicable lies with the HLF. Please do not not hesitate to contact us at:
Address:
HL Forum GmbH
San Bastiaun 50A/21,
7503, Samedan,
Switzerland
Email:
2. Personal data we process and why
Within our operations, various categories of personal data are processed for distinct purposes. Specifically, we collect and process the following personal data for the outlined reasons:
2.1. Website Operations
To ensure secure and stable website operations, we gather technical data including IP addresses, information regarding your device’s operating system, settings, region, usage time, and cookie-based data. These measures are essential for website functionality and security.
2.2. Enhancement of Digital Offerings
Continuous enhancement of our online platforms involves analyzing user behavior and preferences. By studying how visitors navigate our website and interact with our digital content, including social media profiles and newsletters, we aim to improve user experience and content relevance.
2.3. Registration
Certain services and operations, such as newsletter subscriptions and participation forms, require user registration input. We process the provided registration data and may collect additional personal information during your interaction with these services. Further details on this data processing will be provided if necessary.
2.4. Compliance
To adhere to relevant domestic and foreign laws, industry standards, and internal regulations, we process personal data. This includes measures to combat financial crimes, fulfill tax obligations, and adhere to professional standards.
2.5. Miscellaneous Purposes
Our data processing extends to various other purposes. This encompasses training, educational objectives, administrative tasks, and organizing future events. For instance, compiling participant lists, content generation, and recording audio-visual content during events. Additionally, safeguarding other legitimate interests that cannot be exhaustively listed is part of our further objectives.
3. Basis for processing your personal data
Our processing of your personal data is founded upon various bases in accordance with the purposes outlined herein. This includes, but is not limited to, your consent to this Privacy Policy; our legitimate interests in engaging with you as a business partner, encompassing communication about our operations, events, and performance of services or contracts; and other legitimate interests for processing your personal data as stipulated by relevant laws and regulations.
4. Your rights regarding personal data
You have specific rights concerning our data processing activities. As per applicable laws, you can request details about the handling of your personal data, rectify any inaccuracies in your information, seek the deletion of your data, request limitations on its processing, object to specific data processes, or ask for the release of specific personal data in a standard electronic format or its transfer to other data controllers.
If you have previously granted consent for the collection, processing, or disclosure of your personal data for a particular purpose, you retain the right to withdraw this consent at any time. Upon receiving your withdrawal notification, we will cease processing your personal data, unless there exists another legitimate interest that warrants processing.
Please note that the competent data protection authority of Switzerland is the Federal Data Protection and Information Commissioner.
5. Retention of personal data
We typically retain personal data for the duration necessary to fulfill our processing objectives, comply with legal retention periods, or serve our legitimate interests. This includes documentation, evidence, or technical requirements such as data backups. If no reasons for retention apply, we routinely delete personal data following our standard procedures.
6. Cookies, similar technologies, and social media plug-ins on our website
Our website, including newsletters, gather data stored in logs, especially technical data, during your visit. Additionally, we employ cookies and similar technologies to recognize and analyze visitor behavior and preferences. A cookie is a small file that is transmitted between your system and the server and enables the recognition of a specific device or browser.
You have the flexibility to set your browser preferences to automatically reject, accept, or delete cookies, either overall or on a case-by-case basis. Details on managing cookies within your browser are available in the help menu.
Although technical data and cookies usually don notcontain personal information, there is a possibility of linking such data, stored by us or our third-party providers, with your identity. Social media plug-ins used establish connections between your visit and third-party platforms. These plug-ins inform the platform about your visit and might send cookies previously placed by them on your browser. For further details on how these providers use your data, consult their privacy notices.
Our website utilizes proprietary tools and third-party services, potentially employing cookies, to enhance website functionality or content (e.g., video or map integration), compile statistics. Presently, we work with service providers, such as Google Analytics. Check their privacy notice for detailed data processing information.
7. Processing of personal data on our social media pages
We engage on various social networks and third-party platforms, and as a result, data concerning you may be processed in this capacity. Your data may be received by us, such as when you engage in communication or comment on our content, and also from these platforms, including statistical information. These platform providers might analyze your usage behavior and combine it with their existing data about you. Additionally, they process such information for their independent purposes, such as marketing, market research, and platform management, acting as individual data controllers in these instances. For further details on how platform operators process data, please refer to the respective platform’s privacy notice. Our current presence includes platforms such as LinkedIn, Instagram, and Facebook, where the identity and contact details of the platform operator are available in their respective privacy notices.
While we reserve the right to review content both before and after publication on our online platforms, we retain the discretion to remove content without prior notice and, if necessary, report it to the relevant platform provider.
8. Acceptance and Notification of Amendments
A visitor’s use of this website constitutes their agreement to the HL Forum’s Privacy Policy. The HLF reserves the right, at its sole discretion, to modify, amend, add or delete any part of this privacy at any time. Visitor’s continued use of this website following the posting of revisions to this Privacy Policy constitutes acceptance of such revisions.
9. Applicable Law and Jurisdiction
This Privacy Policy is subject to and interpreted in accordance with the substantive laws of Switzerland, excluding international treaties and principles of conflicts of laws. Zurich is the designated jurisdiction for matters pertaining to this Privacy Policy.